[Businessmen Must Know] #2: Information Synchronization

One of the most powerful features on the Windows Mobile is synchronizing information between your PC and device.

To have all of your information synced up with one another will not only provide you with the most updated list of items including contact information, appointments, emails is not only convenient but comforting. Days where you need to update multiple devices and lives in the constant worry of missing something has past. Now, you can not only setup default synchronization, but also synchronize with Exchange server and Google.

Let’s begin by listing the various topic we’re going to cover today:

1. Perform basic information synchronization
2. Setting Server Synchronization: Exchange Server
3. Setting Server Synchronization: Google Sync

1. Perform Basic Synchronization of Information

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To begin synchronization, connect your phone to your computer via USB cable or through Bluetooth connection. The Microsoft ActiveSync window on your computer will automatically displays and starts synchronization.

If you’re using Windows Vista or 7, the Mobile Device Center will be pre-installed and all you need to do is plug in the cable. But if you’re using Windows XP, you will need to install the latest ActiveSync software, available here. Below are the screenshots for both cases:

Once the synchronization is completed, the phone should stay connected to the computer. If any change is made, Microsoft ActiveSync will automatically begins synchronization.

To manually start synchronization, press the Sync soft key in Microsoft ActiveSync on your phone. You can open the phone’s file directory by clicking Explore from the Microsoft ActiveSync window. You can then copy files quickly and easily from the phone to the computer, or vice versa.

2. Exchange Server Connection and Configuration

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If your company or organization uses the Exchange Server, you can also set up synchronization to keep your emails and other information updates. Later on we will look at how you can set up sync connection with your Google account using Google Sync.

1. In ActiveSync® on your phone, press the Menu soft key and select Add Server Source.
2. Enter your email address (corresponding to the Exchange Server ex. Exchange.careace.net ) in the Email address: field.
3. Select the Attempt to detect Exchange Server settings automatically field and press the key to make a checkmark. Press the Next soft key.
4. Enter the Server address (ex. exchange.careace.net ) and select This server requires an encrypted (SSL) connection to use a SSL protocol for server access if you need(In my case, it caused a problem when sent out email so that I don’t select it.)
5. Press the Next soft key.
6. Enter your Microsoft Exchange User name, Password, and Domain(usually, careace.net). To save the password for subsequent accesses, select Save password.
7. Press the Next soft key.
8. Select data types to be synchronized. Press the Menu soft key to access the following options: Advanced: You can set how to handle a data conflict between your device and computer, and set an event logging type. Back: You can return to the previous step.
   • Settings: You can set the options for handle a data for each data type.
   • Advanced: You can set how to handle a data conflict between your device and computer, and set an event logging type.
   • Back: You can return to the previous step.
9. Press the Finish soft key when you are finished.

3. Synchronize with Google Sync

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Are you using a ton of Google’s many application (i.e. Gmail, Google Calendar, etc)? Now you can set up your device and have it sync with your Google Account using Google Sync! Please refer to this nifty guide for the use of Google Sync.

Others:

There are many other things that you can do through synchronization, here is to list a few:

• How to delete Outlook Account [link] : It is tricky until you see the tip.
• How to delete duplicate contacts [link] : I know the duplicate contacts are very annoying.
• Outlook Mobile FAQ [link] : The most questions will be solved by the FAQ
• [Video]sync PDA mail with Exchnage(Direct Push) [link]:

With all sorts of information now able to be synchronized, you don’t have to worry about the list of item that is not updated!